Meeting Center

The Meeting Center tab provides a summary of information regarding the meeting as well as the following important meeting functions:

Share : You can click on the Share button to choose the content you would like to share with all meeting participants.

You can choose from your desktop, a region of your desktop, or a single application. After you have made your selection and confirmed that you would like to start sharing, all meeting participants are able to see what you have selected to share.

This tool enables you to preview, pause, or stop sharing, as well as access the whiteboard tools and other settings.

Also see Share menu item.

Video : You can click on the Video button to immediately broadcast your video to all meeting participants.

Your video, along with the video of any other participants who are broadcasting video, automatically appears in the Video window. By default, this window is located at the top of the client, but can be moved using the Dock Windows feature.

From the Video window, you can preview, pause, or stop broadcasting, as well as take snapshots and modify video capture options. You can also return to the Meeting Center to stop broadcasting your video

Audio : You can click on the Audio button to start using a headset connected to your PC (2-way audio) during the conference (instead of using your desk phone).

When you click Audio, you get connected to the conference and you will hear a prompt indicating that you have joined the conference.

Your speaker and microphone controls will appear in the toolbar to allow you to control the volume of the speaker and mute/unmute the microphone while in the conference.

This button is a toggle button between Start and Stop Audio which allows you to join or exit the audio portion of the conference.

To Select Audio Source

NOTE: This button is only visible when connected to a server running 5.0 or later software and if the conference is a an Audio or Audio/Web conference. The use of a headset connected to your PC is necessary to avoid audio feedback.

Documents (Leader only) : You can click on the Manage Documents button to share documents with all the meeting participants. You can browse documents on your computer and post them on the MiCollab Audio, Web and Video Conferencing server.

Documents (Participants only): You can click on the View Documents button to view any documents that the leader has posted on the MiCollab Audio, Web and Video Conferencing server for all meeting participants to access during the meeting.

Exit Meeting : This button allows you to leave the meeting and exit the client. Any associated audio will be disconnected.

End Meeting : This button is only visible to you as a leader. It enables you to end the meeting by forcing out all the participants (including audio only participants) from the meeting including the leader and exits the client for the leader. Participants will receive a pop-up message indicating “The leader has ended the conference”.

The Meeting Center also contains the meeting details such as:

date and time
duration
expiration date (for recurring conferences)
dial-in numbers
access codes
the leader and participant URLs
your Personal ID.

The meeting name is displayed above the Sharing, Video, and Audio buttons.